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Pilot Flying J [https://alvys.com/wp-content/uploads/2023/09/pilotflyingj-01.svg, 5 min. read]

Part 1: Add the Pilot FlyingJ Integration in Alvys

1
Navigate to the Management page, then select the subsidiary you wish to integrate with Pilot FlyingJ.

2
Next, find and select the blue Integrate button.

3
In the pop-up window that appears, click the Integration Type drop-down menu.

4
Scroll down in the list of integrations to find Pilot FlyingJ, then select it.

5
Select the subsidiary that should be able to use Pilot FlyingJ.

5
Click the blue Save button.

Part 2: Add Fuel Card Numbers to Driver Profiles

1
Find the Assets option on the blue Alvys toolbar, then select Drivers.

2
Find and double-click on a driver from the list to edit their profile.

3
In the first section of the driver profile, find and select the plus sign to the right of “Fuel Card Numbers +”.

4
Next, enter the fuel card number which is associated with this driver. Please note that for the manual Pilot FlyingJ import, the fuel card number will only be the last 3 digits of the fuel card number.

5
Select PilotFlyingJ in the Provider drop-down menu. Then, if you’d like to deduct fuel or if fuel is discounted using the checkbox provided.

6
Click Save to save your changes for this driver.

7
Repeat steps 1 through 6 for each driver that should be associated with a Pilot FlyingJ fuel card.

Part 3: Download the Fuel Transactions Report

Download the Pilot Flying J Fuel Transactions .xlsx file, which is available in your Fuel Card Customer portal.

1
To find this report, log into the Fuel Card Portal, select Fuel Card, Reporting/Statements and then select Transactions as shown below:

2
Select if you want to get the report By Invoice or By Date, then the period and click Search.

3
After the report has been generated, click the Export button, select Excel and save that report file on your device:

4
In the Add Integration window, click the drop-down menu and select Orbcomm.

Part 4: Upload the Fuel Transaction Reports

Note: Please ensure you’ve associated drivers with the proper fuel card IDs before uploading your fuel transaction reports. The Alvys system will automatically associate the driver’s transactions with the fuel card IDs when the transaction reports are uploaded.

1
Find the Reports option on the blue Alvys toolbar, then select Fuel Report

2
Find and select the blue Transaction File Upload button.

3
A pop-up window will appear, where you will then select PilotFlyingJ from the Integration Type drop-down menu.

4
Click the blue button to add your Pilot Flying J Report file and upload from your desktop, or drag and drop the file from Part 3 to this pop-up window.

5
Upload the file you’ve selected.

6
Once the file is uploaded, you can review the information from the uploaded file by selecting the Transaction Date range from the Transaction Date field, which will display a list of the fuel transactions you’ve just uploaded.

7
All done!

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