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Mileage Sources & Types [, 5 min. read]

What does it do?

Accurate tracking of business mileage is vital for managed transportation. It ensures precise cost analysis, aids in regulatory compliance, optimizes route planning for fuel efficiency, and facilitates strategic decision-making. In essence, it’s a cornerstone for efficient and cost-effective transportation management.
Alvys allows tenants to create mileage logs for each load for customers and for each trip for freight carriers, which are used for financial calculations when generating invoices and statements.

Alvys currently supports the following sources of mileage registration at the load level:

  • Automatic – integration with HereMaps that automatically builds a route based on the coordinates of each company from the stops and calculates miles along a given route. If a route is updated (new stop added, company of stop changed, trips split, stop order changed), miles are recalculated automatically based on the new route.
  • Manual – manual entry/adjustment of miles by the user after load creation. When updating a route in the load (adding a new stop, changing a stop company, splitting trips, changing the order of stops), miles are NOT automatically recalculated based on the new route and a notification is displayed to the user.
  • Customer Contract – inheritance of miles (fixed miles) from the Customer Contract Lane applied to a specific load. When updating a route in the load (adding a new stop, changing a stop company, splitting trips, changing the order of stops), miles are NOT automatically recalculated based on the new route and a notification is displayed to the user.
  • Customer Tender (EDI integration) – inheritance of miles (fixed miles) from the Customer Tender applied to a specific load. When updating a route in the load (adding a new stop, changing a stop company, splitting trips, changing the order of stops), miles are NOT automatically recalculated based on the new route and a notification is displayed to the user.

The following sources can be applied to each mileage type (customer and dispatch):

Customer mileage sources

1
Automatic

HereMaps profile default settings are ranked from:

  • Tenant Management profile – Customer Mileage default settings
Image 1: Tenant Management profile default settings for Customer mileage

2
Image 2: Tenant settings source for Customer mileages in the Load details

3
  • Customer profile – Customer Mileage default settings (prevail over tenant default settings)
Image 3: Customer profile default settings for Customer mileage

4
Image 4: Customer settings source for Customer mileages in the Load details

Manual

1
Image 4: Manual source for Customer mileages in the Load details

2
Image 5: Manual/Customer Contract/Customer Tender source for Customer mileages in the Load details – notification about route changes

Customer Contract

6
If it exists in the Customer’s profile and is applied when creating a load.

Image 6: Customer Contracts in the Customer profile

Image 7: Customer Contract source for Customer mileages in the Load details

Customer Tender

1
If there is an active EDI Tenders integration and the load was created when the tender was accepted in Alvys Tender Board.

Image 8: Customer Tender source for Customer mileages in the Load details

Dispatch mileage sources (Loaded and Empty miles)

1
Automatic

HereMaps profile default settings from:

  • Tenant Management profile Dispatch Mileage default settings
Image 8: Tenant Management profile default settings for Dispatch mileage

Image 9: Tenant settings source for Dispatch mileages in the Load details

2
Manual
Image 10: Manual source for Dispatch mileages in the Load details

Image 11: Manual source for Dispatch mileages in the Load details – notification about route changes

Permissions to edit miles and sources

1
Only users with Edit miles permissions enabled can update Customer and Dispatch mileages and their sources.

Image 12: User profile – permissions

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