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Maximizing Profits: How Accounting Integrations Revolutionize Trucking Company Finances

In the fast-paced world of trucking, managing finances efficiently is crucial for success. A key strategy is the seamless integration of accounting systems. Well-built accounting integrations will save you substantially with seamless invoicing and billing, automated IFTA calculations, and flexible payment and payroll options.

Seamless Invoicing & Billing:

Efficient invoicing and billing are important for any trucking company. Integrations with top accounting systems like QuickBooks, Microsoft Dynamics, and Netsuite, ensure smooth workflows. Our modern API-based integrations work in real-time, eliminating delays and reducing the risk of errors. Bi-directional connections mean saying goodbye to double-entry and ensuring that your information in your TMS as well as your accounting software is the same.

When you have a TMS that properly harnesses these streamlined processes, it’s a game-changer. For example, with Alvys’ unique invoicing module, back-and-forth communication is minimized, allowing you to invoice 20+ loads in a single click. This connectivity can be utilized to further improve your workflows such as Alvys’ quick reference buttons that provide real-time updates on load statuses, empowering you to effortlessly control your financial transactions.

Automate IFTA Calculations:

IFTA calculations are a time-consuming and error-prone task. With our built-in IFTA calculator, this process becomes quick and accurate. All the required data is already stored in Alvys from your fuel card and load information, eliminating the need for manual data entry. The system seamlessly calculates IFTA taxes each quarter, saving time and reducing the risk of costly mistakes. This automation not only improves accuracy but also ensures compliance with tax regulations.

Flexible Payment Options:

Driver payments are a critical aspect of a trucking company’s financial management. Our integrations offer multiple, customizable pay arrangements for drivers, catering to individual preferences and needs. Additionally, with the Alvys driver mobile app, Drivers with permissions can automatically issue eChecks, streamlining the payment process and reducing the administrative burden. Alvys even automates commissions for dispatchers automatically incentivizing them for booking better loads! The flexibility in payment options not only enhances driver satisfaction but also contributes to cost savings through efficient payment processing.

More Helpful Tools:

Superior TMS workflows are crucial for operational efficiency in your business! Alvys offers the tools you need for seamless operations, check out a few more here:

  • Summary Invoicing: Leveraging summary invoicing to combine multiple loads into a single invoice, facilitating simpler billing processes and increasing client satisfaction.
  • Customizable Escrow Savings for Carriers: Offering a bespoke escrow savings account feature that integrates smoothly with accounting systems, featuring automatic deposits and deductions for efficient financial management.
  • Diverse Invoicing Methods: Supporting various invoicing options including email, EDI, factoring, online portals, and postal mail, all through one consolidated platform for time-saving and uniform operations.
  • Automated Invoice Consolidation: Enabling the automation of merging invoice documents, minimizing manual input and maximizing efficiency and accuracy with just one click.

Incorporating accounting integrations into your trucking company is a move toward not only maximizing profits but also minimizing errors. According to one of our clients, Desmond Clark from BearDown Logistics, “For me to do all of the billing and reconciling of our cash and accounts receivables, I would have to go into each one of those systems and now I just have to go into Alvys.”  Beardown Logistics started saving 2 hours and 40 minutes managing their accounts at the end of the week! Embrace the power of modern accounting systems to propel your trucking company toward financial success!

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