Find the load that you want to mark as TONU. To find the load, use the Global Search bar in the upper right corner. You can find the load by entering the Alvys load number, trip number or broker order number to find your specific load.
Open the load by double-clicking the load from the search results.
In the Load Management ribbon, click on “Manage” and you will see the option “TONU” in the drop-down options. Select TONU, then click “Yes” to confirm.
*Please note: The TONU option is only available when there is an asset assigned to the load and it is not yet delivered (from Covered, Dispatched, up to In Transit statuses with first stop marked as Picked Up – when TONU was provided when the driver picked up the load and was immediately cancelled).
Now, make the necessary adjustments to the stop status according to the real-life event. If necessary, the stop status can be changed to “arrived” if the driver made it to the shipper. Alternatively, the status can be changed/left as “covered” if the driver did not arrive.
Next, update the Money Box information with the new financial data:
Select Customer Freight Amount, then correct the amount the Customer/Broker pays you, and click Save.
Select Carrier Line Haul, then correct the amount you should be paid as a Carrier (or that you pay to a Carrier), then click Save.
Select Driver Trip Value (for Carriers) and correct the amount accordingly, then click Save.
After addressing the Customer Freight Amount, Carrier Line Haul, and Driver Trip Value, the financial data is fully updated.
Finally, make sure you upload the revised rate confirmation.
To do this, click Docs from the load management ribbon. Then, click the blue add a file button to find a file from your computer, or you may drag and drop the file from your desktop to into the documents area.
Select the file type, then click the blue Upload button.
Once the document is uploaded, you may close the documents window.
*Please Note: These adjustments can be done in any order. You can first edit the rates, then upload new Rate Confirmation, and then mark it as TONU.
Once all the information has been updated and the load status is showing TONU, you may Release it to Billing.
To release the load to billing, click “Manage” in Load Management ribbon and then select “Release”. This will release the load so that your accounting and billing team can manage the load moving forward.