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Saint Johns Capital Factoring [, 5 min. read]

Configure Your Notice of Assignment

1
Navigate to the Management Page:

  • Access the Management page in Alvys by clicking on the Profile button located in the upper right corner of the screen.
  • From the dropdown menu, select “Management” to proceed.

2
Add Important Information:

  • Within the General Info tab of the Management page, locate the “Important Information” section.
  • Click on the plus sign (+) button to add new information. This action will prompt the appearance of the “Manage Important Info” pop-up window.

3
Select Notice of Assignment:

  • In the Manage Important Info window, locate the drop-down menu.
  • From the options provided, select “Notice of Assignment”.
  • Copy the Notice of Assignment text provided by your factoring company.
  • Paste the copied text into the text box within the Manage Important Info pop-up window.

4
Save Changes:

  • Once you have entered the Notice of Assignment text, click on the “Save” button to save your changes.

Configure Saint John Capital Integration in Alvys

1
Navigate to the Management Page: Return to the Factoring Upload within Alvys to begin the integration process.

2
Access the Integrations Tab: From the upper left corner of the Management page, locate and select the “Integrations” tab.

3
Select Subsidiary and Expand Factoring FTP:

  • Within the Integrations tab, identify the list of subsidiaries.
  • Choose the specific subsidiary you wish to configure for Saint John Capital integration.
  • Once selected, expand the option for “Factoring”.

4
Configure Saint John Capital Factoring:

  • Locate the Saint John Capital option within the Factoring section and click on the pencil icon to edit and configure.
  • Enter your Saint John Capital Client ID.

5
Save Changes:

  • After entering the necessary credentials, click on the blue Save button to apply the changes.

6
Repeat for Each Subsidiary (If Necessary):

  • If you have multiple subsidiaries with accounts for Saint Johns Capital, repeat steps 1-4 for each subsidiary accordingly.

Submitting a Batch to Saint John Capital

1
Navigate to Factoring Upload Page:

  • Access the Factoring Upload page in Alvys by clicking on the Factoring Upload link from the Accounting Tab.

2
Select Subsidiary:

  • Ensure you have chosen the correct Subsidiary for which you want to submit the batch.

3
Choose Invoices:Select all the invoices you wish to include in the batch submission.

4
Submit Batch:

  • Once you have selected the invoices, click on the Submit Batch button to proceed with the submission.
Note:Ensure that the customer’s MC number is set in order to submit the batch.

5
When the user has selected the submit batch button, a pop-up will appear prompting the user to select:

  • Funding Method
    • a. Wire
    • b. ACH
    • c. Fuel Card
    • d. Visa
  • Payment date (select a date from a calendar)

6
Wait for Completion:

  • Wait until the submission process is completed. The system will notify you once the batch submission is finished.
Note: Closing this page or navigating away from it may disrupt the submission.

Saint John Capital Integration – Broker Credit Check

How Does It Work? – Setting up the Integration:

To utilize this feature, users must first follow the step-by-step Integration guide above.

Manually Trigger Credit Check from Customer/Broker Profile
1
Navigate to Customer/Broker Profile:

  • Select the desired customer or broker profile within Alvys.
Add Factoring Invoicing Method:

  • Add a factoring invoicing method to the subsidiary where the Saint Johns Capital integration was added.
Save Changes:

    Save the changes made to the customer/broker profile.

Manually Trigger Credit Check:

    Click on the refresh icon (↻) next to the customer/broker name to manually trigger the credit check process.

Note: When the credit check is conducted, a green credit check status icon indicates approval for the customer, a red icon indicates a decline, a grey icon signifies an unknown credit check status. The credit check status is also shown next to the customer/broker name.

Manually Trigger Credit Check from the Load Details Page

1
  • Select or Create a Load:
    • Choose an existing load or create a new one within Alvys.
  • Verify Factoring Invoicing Method:
    • Ensure the selected customer associated with the load has a subsidiary using the factoring invoicing method.
  • Initiate Credit Check:
    • Navigate to the load details page.
    • Click on the refresh icon (↻) to manually trigger the credit check for the selected load.

Submitting a Load to Factoring Based on the Credit Check Status

1
Select or Create a Load:

  • Choose an existing load or create a new one with a customer associated with a subsidiary using the factoring invoicing method.
Advance Load to “Released” Status:

  • Progress the load to the “Released” status within Alvys.
Generate Invoice:

  • Click the “Invoice Load” button to generate the invoice for the selected load.
Merge Required Documents:

  • Merge essential documents such as Customer Rate Confirmation, Proof of Delivery (POD), and the invoice to proceed to the “Queued” status.
Navigate to Factoring Upload Page:

  • Access the factoring upload page within Alvys.
Select Load(s) to Create a Batch:

  • Choose the load(s) you wish to include in the batch for submission to factoring.

  • Submit the batch

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