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Linehaul Rate Types [, 5 min. read]

What does it do?

What Are Fuel Surcharges?

Fuel surcharges (FSC) are extra fees added to the cost of transportation services. These fees help transportation companies deal with changing fuel prices, ensuring they can keep running smoothly and profitably.

New Feature in Alvys: Customizable Fuel Surcharges

Alvys has introduced a feature allowing users to set fuel surcharge rates specific to each load, based on active contracts linked to a customer. This makes managing fuel costs more flexible and precise.

Types of FSC Contracts in Alvys:

  • Flat Rate: A straightforward, fixed fee added per load.
  • Distance: Charges calculated per mile. This uses the mileage (from Load details) and a rate determined by the current average fuel price imported from EIA APIs.
  • Percentage: This calculates the rate as a percentage of the Linehaul Amount in the Load, again based on the average fuel price period from EIA APIs.

These options offer Alvys users tailored ways to handle the unpredictability of fuel prices in their billing and operations.

FSC Contracts

To create a FSC Contract under Company profile, the admin must specify a Contract name that will be easy for the user to select from the list of active FSC Contracts at the load level.

Flat

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The FSC type applied to a contract to specify a fixed FSC rate per load.

Image 1: User profile – Edit Customer Rate permissions.

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Image 2: Company profile – creation of FSC Contract type Flat

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Image 3: Load details – Customer MoneyBox – application of the FSC Contract type Flat

Distance

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In Alvys, a Fuel Surcharge based on Distance is an added fee calculated per mile. This is determined based on specific details provided in your load information and contract settings. It helps in accurately accounting for fuel costs based on the distance of transportation.

Key Elements of Distance FSC in Alvys:

  • Mileage Distance: The fee is based on the mileage specified in the Load details.
  • FSC Rate Determination: The rate is obtained from your contract settings, ensuring consistency with your agreed terms.
  • Contract Parameters:
    • Load Date: Choose from Scheduled or Actual Pick-Up/Delivery dates. This date influences the fuel price period used.
    • Fuel Price Date Offset: Select timing like the current week, previous week, or beginning of the month to set when fuel prices are considered.
    • Fuel Price Region: Choose a specific region (e.g., East Coast, Midwest) for localized fuel pricing.
    • Rounding Method: Options for how the surcharge is rounded, like to the nearest penny or tenth of a penny.
    • FSC Matrix: A customizable table of fuel price ranges and corresponding rates, uploaded as a CSV file.
    • Fuel Price Averages: Weekly updated fuel prices from EIA, matched with your Load date, Fuel Price Date Offset, and Region to find the right price range in the FSC Matrix.

How it Works:

When load details are entered, Alvys uses these parameters to accurately calculate the fuel surcharge based on the distance of the load. It ensures that fuel costs are fairly and precisely accounted for, tailored to your specific contract and regional fuel prices.
Image 4: Customer profile – creation of FSC Contract type Distance – parameters

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Image 5: Customer profile – creation of FSC Contract type Distance – FSC Distance Matrix template

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Image 6: Customer profile – creation of FSC Contract type Distance – FSC Matrix

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Image 7: Load details – Customer MoneyBox – application of the FSC Contract type Distance

Percentage

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In Alvys, the Fuel Surcharge based on Percentage is an additional charge calculated as a percentage of the Linehaul Amount in a load. This calculation is based on the specific terms set in your contract, ensuring a direct correlation between the fuel cost and the value of the transport service.

Key Elements of Percentage FSC in Alvys:

  • Rate Calculation: The surcharge rate is based on the Linehaul Amount of the load and the specific FSC rate in your contract settings.
  • Contract Parameters:
    • Load Date: Choose from Scheduled or Actual Pick-Up/Delivery dates. This date influences the fuel price period used.
    • Fuel Price Date Offset: Select timing like the current week, previous week, or beginning of the month to set when fuel prices are considered.
    • Fuel Price Region: Choose a specific region (e.g., East Coast, Midwest) for localized fuel pricing.
    • Rounding Method: Options for how the surcharge is rounded, like to the nearest penny or tenth of a penny.
    • FSC Matrix: A customizable table of fuel price ranges and corresponding rates, uploaded as a CSV file.
    • Fuel Price Averages: Weekly updated fuel prices from EIA, matched with your Load date, Fuel Price Date Offset, and Region to find the right price range in the FSC Matrix.

How Does it Work?

When you enter load details in Alvys, the system uses the above parameters to accurately calculate the fuel surcharge as a percentage of the load’s Linehaul Amount. This ensures that the surcharge is fair, precise, and in line with the specific contractual terms, adapting to the varying fuel prices based on region and time.
Image 8: Customer profile – creation of FSC Contract type Percentage- parameters

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Image 9: Customer profile – creation of FSC Contract type Percentage – FSC Percentage Matrix template

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Image 10: Customer profile – creation of FSC Contract type Percentage – FSC Matrix

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Image 11: Load details – Customer MoneyBox – application of the FSC Contract type Percentage

Permissions to create FSC Contracts

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Only users with View Contracted Rates permissions enabled can create and edit FSC Contracts in the Customer profile.

Image 12: User profile – View Contracted Rates permissions.

Permissions to apply FSC rates and types in the Load details page.

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Only users with Edit Customer Rate permissions enabled can apply and edit FSC rates and types under Customer Money Box.

Image 13: User profile – Edit Customer Rate permissions.

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Image 14: Customer Money Box for the user with enabled Edit Customer Rate permissions

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Image 15: Customer Money Box for the user with disabled Edit Customer Rate permissions

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