An Aging invoice, also known as an accounts receivable aging report provides a summary of the outstanding customer invoices and the duration for which they have been unpaid. This feature is used by tenants to track and manage their accounts receivable, which represents the money owed to them by customers for loads that were invoiced.
Accessing the Aging Report
Aging Report Components
Current (< 30 days) - Invoices that are 1 to 29 days past due
30 Days (≥ 30 days < 60 days) - Invoices that are 30 to 59 days past due
60 Days (≥ 60 days < 90 days) - Invoices that are 60 to 89 days past due
90 Days (≥ 90 days) – Invoices that are 90 or more days days past due
Each category displays the total amount of invoices and the total amount for that period.
Below the categories, there is a combined search which allows the user to search for a customer by entering the customer name or by selecting from the list of customers shown.
option 1: Search for a customer by entering the customer name
- Total unpaid invoices across all periods
- Total amount across all periods
The Aging report table
Operations of the Aging Report
The Aging report has two (2) main functions:
- Resend Invoices
- Send payment Reminders
The user can resend one or more invoices that was previously sent, to one or more customers. To resend invoices, select the individual loads or the customers and click the “Resend Invoice” button. The invoice will be sent to the customer’s billing email address along with the invoicing documents that are set on the customers profile.
Send payment Reminders
The user can send payment reminders to one or more customers. To send a payment reminder select the indivdual loads or the customers and click the “Send Payment Reminder” button. The payment reminder will be sent to the customer’s billing email address.