In order to successfully complete the QuickBooks Online integration, the following is required of the tenant prior to starting the integration:
Connecting to QuickBooks Online
The QuickBooks Online integration allows for generic mapping of transactions, as well as very detailed mappings for each transaction in the Alvys platform.
Revenue: The revenue portion of transactions will be sent to QuickBooks.
Expense: The expense portion of transactions will be sent to QuickBooks.
Single Bill for Driver Statement: When a driver statement is generated, a single transaction will be sent with the total indicated on the paystub, instead of individual (multiple) transactions sent for each trip.
Export Company Fuel Expense (Those not deducted from a driver): Sends fuel transactions not deducted from drivers as bills to QuickBooks once per day (6AM EST).
Export Company Toll Expense (Those not deducted from a driver): Sends toll transactions not deducted from drivers as bills to QuickBooks once per day (7AM EST).
Shared Billing: Used if Subsidiaries have individual accounting integrations and a load booked by one subsidiary is tendered as another subsidiary and transactions should be sent to both subsidiaries accounting platform.
For instance, in the Accessorials Mapping section, the different types of accessorials are listed to be mapped to a revenue and/or expense account. If the tenant does have individual QuickBooks accounts for each accessorial they may go ahead and select those accounts. If the tenant only has general revenue and expense accounts for all accessorials, they can select those for the Default Accessorial Account.
This completes the setup and mapping of the accounts for the QuickBooks integration. If at any point the tenant makes changes to their Chart of Accounts, they may update the mappings on the integration at any time to match their current process. Simply click Fetch Accounts to pull in the new accounts.